BOARD POLICIES

WAYLAND-COHOCTON CENTRAL SCHOOL DISTRICT BOARD POLICY MANUAL

Please be advised that the District's Policy Manual developed with Erie 1 BOCES Policy Services is not to be interpreted as the rendering of legal advice. Application of Board policies to specific situations may necessitate consultation with the School Administrators/School Attorney to address the particular circumstances.

FORWORD

Contained herein are the policy statements formulated by the Board of Education of the Wayland-Cohocton Central School District.

Policy is defined as a basic plan of action. It establishes limits within which freedom of judgment can be exercised.

Policy is a governing principle of management. It is a statement that has an effect on the interests of those who come under its jurisdiction. A policy may originate from the constitution, from statute, from local determinations and/or from customary patterns of formal behavior.

Policy should accomplish the following:

a) State a position taken by the District;
b) Grant the authority to act;
c) Be sufficiently detailed to give adequate direction;
d) Be achievable within the real environment of the school and community;
e) Provide for impartial procedures.

In addition to the adopted policies, the operation of the School District is governed by and subject to all applicable Laws, Regulations of the Commissioner of Education, Civil Service requirements, Board of Education Resolutions, School Administrative Regulations and Contracts of Agreement.

If any part of this manual is made invalid by judicial decision or legislative or administrative enactment, all other parts shall remain in full effect unless and until they are amended or repealed by the Board of Education. The official record of the adoption, amendment, or repeal of the by-laws and policies of the Wayland-Cohocton Central School District shall be the minutes of the meetings of the Board of Education.

WAYLAND-COHOCTON CENTRAL SCHOOL DISTRICT

POLICY MANUAL CONTENTS

SECTION 1000 BY-LAWS
SECTION 2000 INTERNAL OPERATIONS
SECTION 3000 COMMUNITY RELATIONS
SECTION 4000 ADMINISTRATION
SECTION 5000 NON-INSTRUCTIONAL/BUSINESS OPERATIONS
SECTION 6000 PERSONNEL
SECTION 7000 STUDENTS
SECTION 8000 INSTRUCTION

THE FOLLOWING ABBREVIATIONS WILL BE USED IN THE POLICY MANUAL:

FEDERAL:
USC UNITED STATES CODE
CFR UNITED STATES CODE OF FEDERAL REGULATIONS

STATE:
NYCRR NEW YORK CODE OF RULES AND REGULATIONS
8 NYCRR REGULATIONS OF THE COMMISSIONER OF EDUCATION

SECTION 1000 BY-LAWS

ORGANIZATION OF THE BOARD OF EDUCATION

1110 - School District and Board of Education Legal Status and Authority

1120 - Board of Education Members: Qualifications, Numbers and Terms of Office

NOMINATION AND ELECTION OF BOARD OF EDUCATION MEMBERS

1210 - Board of Education Members: Nomination and Election
1220 - Reporting of Expenditures and Contributions
1230 - Resignation and Dismissal

THE ROLE OF THE BOARD OF EDUCATION

1310 - Powers and Duties of the Board
1320 - Nomination and Election of Board Officers and Duties of the President and Vice President
1330 - Appointments and Designations by the Board of Education
1331 - Duties of the District Clerk
1332 - Duties of the School District Treasurer
1333 - Duties of the Tax Collector
1334 - Duties of the External (Independent) Auditor
1335 - Appointment and Duties of the Claims Auditor
1336 - Duties of the Extraclassroom Activity Fund Central Treasurer and Faculty Auditor
1337 - Duties of the School Attorney
1338 - Duties of the School Physician/Nurse Practitioner
1339 - Duties of the Internal Auditor

BOARD POLICY

1410 - Policy and Administrative Regulations

MEETING OF THE BOARD OF EDUCATION

1510 - Regular Board Meetings and Rules (Quorum and Parliamentary Procedure)
1520 - Special Meetings of the Board of Education
1530 - Minutes
1540 - Executive Sessions

MEETINGS OF THE DISTRICT

1610 - Annual District Meeting and Election/Budget Vote
1611 - Business of the Annual District Election
1620 - Annual Organizational Meeting
1630 - Legal Qualifications of Voters at School District Meetings
1640 - Absentee Ballots
1650 - Submission of Questions and Propositions at Annual Elections and Special District Meetings

SECTION 2000 INTERNAL OPERATIONS

SECTION 3000 COMMUNITY RELATIONS

SECTION 4000 ADMINISTRATION

SECTION 5000 NON-INSTRUCTIONAL/BUSINESS OPERATIONS

BUDGET

5110 - Budget Planning and Development
5120 - School District Budget Hearing
5130 - Budget Adoption
5140 - Administration of the Budget
5150 - Contingency Budget

INCOME

5210 - Revenues
5220 - District Investments
5230 - Acceptance of Gifts, Grants and Bequests to the School District
5240 - School Tax Assessment and Collection/Property Tax Exemptions
5250 - Sale and Disposal of School District Property

EXPENDITURES

5310 - Bonding of Employees and School Board Members
5320 - Expenditures of School District Funds
5321 - School District Credit Cards
5322 - Cellular Telephone
5323 - Reimbursement for Meals/Refreshments
5330 - Budget Transfers
5340 - Borrowing of Funds

PURCHASING

5410 - Purchasing: Competitive Bidding and Offering
5411 - Procurement of Goods and Services
5412 - Alternative formats for instructional materials
5420 - Spending Policy
5430 - Assigned Fund Balance Policy

FISCAL ACCOUNTING AND REPORTING

5510 - Accounting of Funds
5511 - Maintenance of Fund Balance5512 - Reserve Funds
5520 - Extraclassroom Activity Fund
5530 - Petty Cash Funds and Cash in School Buildings
5540 - Publication of District's Annual Financial Statement
5550 - Maintenance of Fiscal Effort (Title I Programs)
5551 - Allocation of Title I, Part A Funds in the District
5560 - Use of Federal Funds for Political Expenditures
5570 - Financial Accountability
5571 - Allegations of Fraud
5572 - Audit Committee
5573 - Internal Audit Function

NON-INSTRUCTIONAL OPERATIONS

5610 - Insurance
5620 - Inventories and Accounting of Fixed Assets
5630 - Facilities: Inspections, Operation and Maintenance
5631 - Hazardous waste and Handling of Toxic Substances by Employees
5632 - Pesticide Notifications
5633 - Gender Neutral Single-Occupancy Bathrooms
5640 - Tobacco-Free School Environment

5650 - Energy Conservation and Recycling in the Schools

5660 - Meal Charging and Prohibition Against Meal Shaming

5661 - Wellness5670 - Records Management
5671 - Disposal of Consumer Report Information and Records

5672 - Information Security Breach and Notification

5673 - Employee Personal Identifying Information

5674 - Data Networks and Security Access
5675 - Student Grading Information Systems
5676 - Privacy and Security for Student Data and Teacher and Principal Data
5681 - School Safety Plans
5683 - Cardiac Automated External Defibrillators (AEDs) in Public School Facilities

5684 - Fire Drills, Bomb Threats and Bus Emergency Drills

5685 - Use of Surveillance Cameras in the District and on School Buses

5690 - Exposure Control Program

5691 - Communicable Diseases

5692 - Human Immunodeficiency Virus (HIV) Related Illnesses

TRANSPORTATION

5710 - Transportation Program
5720 - Transportation of Students
5721 - Transportation for Students in Foster Care
5730 - School Bus Safety Program

5731 - Transportation for Students in Foster Care
5740 - Qualifications of Bus Drivers
5741 - Drug and Alcohol Testing for School Bus Drivers and Other Safety-Sensitive Employees
5750 - Fees for the Use of School Buses

SECTION 6000 PERSONNEL

PERSONNEL

6110 - Code of Ethics for Board Members and All District Personnel

6111 - Testing Misconduct and Mandatory Reporting Requirements

6120 - Equal Employment Opportunity

6121 Sexual Harassment in the Workplace

6122 - Employee Grievances


6130 - Evaluation of Personnel6130 - Evaluation of Personnel

6140 - Health Examinations

6150 Alcohol, Tobacco, Drugs, and other Substances (Staff)

6151 Drug-Free Workplace

6160 - Professional Growth-Staff Development

6161 - Conference-Travel Expense Reimbursement

6170 - Fingerprinting Clearance of New Hires

6180 - Staff-Student Relations (Fraternization)

6190 - Behavior Management System

CERTIFIED PERSONNEL

6211 - Employment of Relatives of Board of Education Members

6212 Certification and Qualifications6212 Certification and Qualifications

6212.1 - Registration and Professional Development


6213 - Incidental Teaching

6214 - Probation and Tenure

6215 - Disciplining of a Tenured Teacher or Certified Personnel


6216 - Professional Staff- Separation

6220 - Temporary Personnel

SUPPORT STAFF

6310 - Appointment - Support Staff

6320 - Supplementary School Personnel6320 - Supplementary School Personnel

ACTIVITIES

6410 - Staff Use of Computerized Information Resources

6410.1 Social Media Policy

6411 Use of Email in the District


6420 - Employee Personnel Records and Release of Information6420 - Employee Personnel Records and Release of Information

6430 - Employee Activities

6450 - Theft of Services or Property

6460 - Jury Duty

6470 - Use of the School Bus Garage6470 - Use of the School Bus Garage


6480 - Employee Personal Cell Phone Use

COMPENSATION AND RELATED BENEFITS

6540 - Defense and Indemnification of Board Members and Employees6540 - Defense and Indemnification of Board Members and Employees

6550 Leaves of Absence6550 Leaves of Absence

6551 - Family and Medical Leave Act (FMLA)

6552 Military Leaves of Absence

6560 - Tax Sheltered Annuities

6562 Employment of Retired Persons


6563 Determination of Employment Status-Employee or Independent Contractor

6570 - Remote Working

SECTION 7000 STUDENTS

ATTENDANCE

7110 Comprehensive Student Attendance Policy7110 Comprehensive Student Attendance Policy

7120 - Age of Entrance

7121 - Diagnostic Screening of Students

7130 - Entitlement to Attend -- Age and Residency

7131 - Education of Students in Temporary Housing

7132 - Non-Resident Students

7133 - Education of Students in Foster Care

7140 - School Census

7150 - Remote Learning

STUDENT PROGRESS

7210 - Student Evaluation

7212 - Response to Intervention (RTI) Process

7211 - Provision of Interpreter Services to Parents who are Hearing Impaired

7220 - Graduation Options-Early Graduation-Accelerated Programs

7221 Participation in Graduation Ceremonies and Activities

7222 Diploma or Crediential Options for Students with Disabilities

7223 - Correspondence Courses

7224 - Class Rank

7240 - Student Records- Access and Challenge

7241 - Student Directory Information

7242 - Military Recruiters and Institutions of Higher Education

7250 - Student Privacy, Parental Access to Information, and Administration of Certain Physical Examinations to Minors

7260 - Designation of Person in Parental Relation7260 - Designation of Person in Parental Relation

7270 Rights of Non-Custodial Parents

STUDENT CONDUCT

7311 - Loss or Destruction of District Property or Resources

7313 Suspension of Students

7314 - Students Presumed to have a Disability for Discipline Purposes

7315 - Student Use of Computerized Information Resources (Acceptable Use Policy)

7316 Student Use of Personal Technology

7320 Alochol, Tobacco, Drugs, and other Substances (Students)

7330 Searches and Interrogations of Students

7340 - Bus Rules and Regulations

7350 - Corporal Punishment Emergency Interventions

7360 - Weapons in School and the Gun-Free Schools Act7360 - Weapons in School and the Gun-Free Schools Act

STUDENT ACTIVITIES

7410 Extracurricular Activities

7411 - Censorship of School Sponsored Student Publications and Activities

7420 Sports and the Athletic Program

7421 - Home Football Games

7422 - Dual Participation

7430 - Contests for Students, Student Awards and Scholarships

7440 - National Honor Society

7450 - Fund Raising by Students

7460 - Constitutionally Protected Prayer in the Public Schools

7470 Student Voter Registration and Pre-Registration

STUDENT WELFARE

7510 - School Health Services

7511 Immunization of Students

7512 Student Physicals

7513 - Medication and Personal Care Items

7514 - Health Records

7520 - Accidents and Medical Emergencies

7521 - Students with Life Threatening Allergies

7522 Concussion Management

7530 Child Abuse and Maltreatment7530 Child Abuse and Maltreatment

7540 Suicide

7550 Dignity for All Students

7551 - Sexual Harassment of Students

7552 Student Gender Identity7552 Student Gender Identity

7553 - Hazing of Students

7560 - Notification of Sex Offenders

7570 - Supervision of Students

7580 Safe Public School Choice

STUDENTS WITH DISABILITIES

7610 - Special Education- District Plan

7611 - Children with Disabilities

7612 - Grouping by Similarity of Needs

7613 - The Role of the Board in Implementing a Student's Individualized Education Program

7614 - Preschool Special Education Program7614 - Preschool Special Education Program

7615 - Least Restrictive Environment

7616 - Prereferral Intervention Strategies

7617 - Declassification of Students with Disabilities7617 - Declassification of Students with Disabilities

7620 Students with Disabilities Participating in District Programs

7621 - Section 504 of the Rehabilitation Act of 1973

7631 - Appointment and Training of Committee on Special Education (CSE)-Subcommittee on Special Education Members

7632 - Appointment and Training of Committee on Preschool Special Education (CPSE) Members

7640 - Student Individualized Education Program (IEP)- Development and Provision7640 - Student Individualized Education Program (IEP)- Development and Provision

7641 Transition Services7641 Transition Services

7642 - Extended School Year (July-August) Services and-or Programs

7643 - Transfer Students with Disabilities

7650 - Identification and Register of Children with Disabilities (Child Find)

7660 - Parent Involvement for Children with Disabilities

7660.1 - Surrogate Parent

7670 - Impartial Due Process Hearings-Selection of Impartial Hearing Officers

7680 - Independent Educational Evaluations

7690 - Special Education Mediation

SECTION 8000 INSTRUCTION